We are currently seeking a Payroll Officer to work for one of our Manufacturing clients in Colchester.

The successful candidate will be responsible for running a weekly payroll for approximately 240 employees, manufacturing experience is desirable but not essential.  

Working Hours: 37 hours a week, Monday – Thursday 7.00am – 4.30pm , Friday 7.00am – 1.00pm.

Salary: Negotiable dependant on experience

Job Title: Payroll Officer

Responsible To: Finance Manager

Main Purpose of the Job:

• Responsible for the preparation and processing of an accurate and efficient weekly payrolls, including the generation of PBR Bonus payments.
• Key Responsibilities
• Open Options
• Daily reconciliation of the time and attendance system transferring to Prolog each week
• Reconcile/authorise overtime sheets as supplied by Departmental Supervisors
• Maintain weekly work patterns as set by management
• Process sickness/absence and holiday records
• Maintain system with leavers/joiners
• Issue clocking cards

Payroll

• Processing of payroll changes and accurate input of overtime, PBR bonus and annualised hours
• Prepare and distribute reports to internal and external sources
• Handle any enquiries relating to payroll matters
• Ensure SSP, SMP, SPP and any other statutory payments are made in accordance with current legislation
• Deal with P60’s, P45’s, and P38’s as required
• Assist Human Resources in dealing with miscellaneous admin tasks e.g. references/mortgage requests and statutory forms
• Ensure that all tax codes and NI table letters are accurately maintained
• Assist Finance Director with deductions and year end returns
• Prepare weekly payslips, and collate for distribution
• Deal with any court order deductions

PBR Bonus

• Input individual daily PBR data into bespoke bonus software, manually and using bar code scanner (Sewing, Frames, Upholstery).
• Input group weekly Bonus data into Bonus excel spreadsheets (Mill, Loaders, Cutting, Sorters).
• Process weekly data to generate weekly performance sheets and bonus payment sheets for both PBR Bonus Employees and Group Bonus Schemes.
• Maintain bespoke bonus software with leavers/ starters etc.
• Maintain 12 weekly Average records for PBR employees as required

Purchase Ledger

• Ensure that all purchase orders and supplier invoices are attached and processed accurately. All discrepancies arising from this process are resolved and where needed credit note requests are raised.
• Ensure that all invoices within designated responsibility are correctly authorised, coded and posted
• Record all cheque and direct debit payment transactions
• To ensure all payments are allocated accordingly and any debit balances are investigated
• Ensure all supplier queries are dealt with promptly and efficiently
• To perform a monthly reconciliation of purchase ledger balances to supplier statements
• Assist With Month-end Procedures
• To enter data relating to purchase ledger into cash book

Sales Ledger

• To ensure all invoicing is actioned accurately and on a timely basis.
• To process transactions in a timely and accurate manner to ensure accuracy and completeness of data at all times.
• Maintain a professional approach and customer focus at all times.
• Monitor and process various bank transactions.
• Investigate and resolve credit balances ensuring allocation is kept up to date.
• Prepare reconciliations of the ledgers and data as required to do so.
• To work to agreed work plans to achieve set deadlines and objectives.

General

• Other duties as delegated from time to time by the Finance Manager or any other person designated in their absence
• To ensure that Health and Safety is of the utmost importance to all staff and that the Company’s Health and Safety policy is strictly adhered to

This is not an exhaustive list, and you will be expected to be flexible in your approach to carrying out your duties, that may change from time to time to reflect changes in the Company’s circumstances. In this respect you may be required to carry out any additional duties as requested by your Manager either on an ongoing or ad hoc basis.

If this role is of interest please apply now or email sasha@topjoberecruitment.com for more information!